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Best Home Office Printer: How to Choose

Best Home Office Printer: How to Choose

This short guide should help you quickly identify the best home office printer to meet your business (and personal) needs. We wish it was as simple as buying the first printer you see online with a five-star review, but it’s not. This home office printer must fulfill business needs AND personal needs. Many of us are working and filling in as teachers for our kids. We may need to print a professional document off followed by a third-grade worksheet. You need a printer that can handle both without much downtime or frustration.

Whether you’re a larger company who is new to remote work or a small business who needs to increase efficiency and operate as a home school teacher at the same time, we are going to walk you through the process of choosing the right device.

Features

First, you should decide what features your home office printer will need. You can easily narrow down the device from there, based on the following factors:

Single-Function or All-in-One

For most home office business uses, you’re going to want an all-in-one or multifunction printer. This gives you the ability to print, copy and scan. There are different levels of these functions as well so be sure to read the specs on the models you’re interested in. If you don’t need these capabilities, a print only device will work just as well.

Speed & Volume

If you’re printing larger documents, you must really consider the speed and if you plan to print frequently, you will need a printer that can handle a higher monthly duty. Choose your printer for quality AND efficiency.

Media Type

Ensure your new device print all media types you need whether that’s a thicker paper or multiple sizes. If you’re not sure what you’ll need, it may be better to get a device that’s capable of a few different media outputs. It should also be noted that inkjets print better photos and a laser printer will be more suited toward professional documents.

Color or Black & White

Consider the types of documents you are printing. If you don’t need color, stick with a black & white model to save a little extra money.

Connectivity

The best printers will have wireless capabilities, but some will come with WIFI-Direct and Near Field Communication (NFC) allowing you to easily print from a mobile device.

Space Availability

Consider your home office space, if you have a dedicated office, you may be able to handle a larger unit. If your space is small, make sure you check the size of the device you’re wanting to ensure it fits.

Inkjet or Laser

An inkjet will print better photos, but a laser printer will be more efficient and cheaper. Find more information on the differences in our blog post: inkjets vs. laser printers.

Kyocera

Braden Business Systems is an authorized reseller for Kyocera devices. While we highly recommend Kyocera (and Konica Minolta) we will offer some alternatives at the end of this article. Because we fully trust these devices and our current clients agree, we are including four Kyocera models here that are compact, multifunction and print only devices. You can find more on our products page, but if you were to call, this is where we would start.

Kyocera ECOSYS P2040dwKyocera p2040dw

Black and white, monochrome printer

42 ppm B&W

Kyocera ECOSYS M2635dw

Kyocera M2635dw

Black and white multifunction printer

Print, Color Scan, Copy & Fax (4 in 1)

37 ppm B&W

Kyocera ECOSYS P5021cdw

Kyocera p5021cdw

Color and black & white printer

22 ppm B&W, 22 ppm Color

Kyocera ECOSYS M5521cdw 1 drawer

Kyocera M5521cdw

Color, multifunction printer

Print, Color Scan, Copy & Fax (4 in 1)

22 ppm B&W, 22 ppm Color

Purchasing

There are also several ways to purchase a home office printer. You may think shopping Amazon is the easiest (and it may be in the short-term), but going through your local office equipment company has several long-term benefits which could save you money and increase efficiency such as:

  • Quick delivery, installation and setup (can be done remotely)
  • Options for new and used devices from a trusted reseller
  • Service Contract
  • Knowledgeable sales reps to ensure you get the best fitting device

Other Options

We can’t expect every one of you to call us to purchase your new home office printer, but we do want to offer some advice if you are looking elsewhere. There are several great articles outlining some of the best home office printers for 2020 (we’ll list those below), but the consensus is that you can’t go wrong with the following brands for home office use: Konica Minolta, Kyocera, Brother, Canon, Epson, and HP.

We aren’t going to use this article to compare the differences in these brands, but we trust you have enough information to make your search a bit easier. And if you don’t, well we are always here to help and provide you with more information.

The Best Printers for 2020 by PC Mag

Best Home Printer 2020 by TechRadar

Contact Braden Business Systems today for your home office print needs.

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